Move-in documentation should survive the move-out. For a furnished stay, look past the listing headline and confirm details about the specific unit and agreement before committing funds.
Walk each room before unpacking
Record a short time-stamped video beginning at the front door, then capture walls, floors, windows, bathrooms and furniture condition. Photograph existing stains, appliance damage and broken items clearly. Make sure the record corresponds to the exact apartment and date. Share a concise list of exceptions with the operator rather than just keeping private photos.
Count access and utilities
List every key, access card, garage remote and building pass. Record electricity, gas and water meter readings when the agreement makes a tenant responsible for usage, using the operator’s instructions and without opening unsafe equipment. Confirm internet credentials, appliance manuals and how to report maintenance. If utilities are included, note that distinction in writing.
Get the signed acta de entrega
Many Colombian rentals use an acta de entrega or inventory attachment to document condition and belongings. Read it before signing, add accurate exceptions and save the final copy. Do not sign a statement that every item is perfect if the photos show otherwise. For short lodging stays, obtain at least a written check-in record and host acknowledgment.
Close the loop at departure
Repeat the walkthrough and compare it against your entry record, especially for furniture, kitchen utensils and bathroom fixtures. Obtain confirmation of key return and any pending bill. If a charge is disputed, a clear inventory and message history offer much better evidence than an informal verbal recollection.
Check before you pay
- Video rooms and existing damage before unpacking
- Count keys/cards/remotes
- Document meters only where relevant
- Have exceptions acknowledged in writing
- Repeat walkthrough at checkout
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